This is reserved for the members of Rangam Talent Network!
Jobs
Executive Administrative Assistant
| Posted On: Aug 19, 2025
Houston, TX 77058
12 Months, Contract
On-site
Job Summary
- Job Title:
- Executive Administrative Assistant
- Posted Date:
- Aug 19, 2025
- Duration:
- 12 Months, Contract
- Shift(s):
-
08:00 - 16:00 CST
Description
Desired Location: TX, Remote
Possible extension if leave is extended
Must-Have Skills
Master at multitasking
Master at organization
Master at communication and proactive approach
Nice-to-have Skills
Experience in inner tools like boomerang.
Familiarity with concur and outlook.
Experience supporting multiple executives simultaneously
Degrees/certifications required? BA/BS degree preferred
Typical Day-to-Day in the role
Core Focused Work: Calendar, Travel, and Expenses
Office Hours: Structured, Daily Office Hours
Administrative specialist working hours are structured and based in their local time zone.
Administrative specialists will confirm their support hours during the first meeting with their client.
Administrative specialists will respond to requests that come in after hours or over the weekend on the following business day per our SLA.
Manager: Reports into ASP Team Lead or (Admin Specialist Lead, “ASL”)
Leaders Supported: Higher Specialist: Leader Support Ratio(˜6 clients: 1 specialist)
The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.
Responsibilities
Core Administrative Support
Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
Learn and utilize internal and external tools to provide calendar support
Effectively communicate with leaders to learn business priorities and apply to support
Partner with leaders and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to leaders
Provide short-term coverage in-team as needed if bandwidth allows
Basic Qualifications
2+ years of experience providing administrative support to 2 or more executives
2+ years of experience managing calendars, travel, and expenses for 2 or more executives
Experience prioritizing multiple tasks and activities
Experience with Office
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
Experience with a Customer Relationship Management or ticketing system
What makes this role interesting?
This role stands out for its unique opportunity to support a higher ratio of leaders within a clearly defined scope, providing a focused and impactful experience.
The position is entirely remote, offering the flexibility to work from anywhere.
Additionally, it allows for significant collaboration with other admin specialists, fostering a dynamic and supportive professional environment.
